Opportunity Title: Job Fair Assistance – Bilingual Support
Opportunity Description: We are looking for fully bilingual English-Spanish speakers to join us at our second annual job fair to assist with the event operations! This opportunity is specific to English and Spanish speakers with native/heritage fluency (preferably in both languages but at least one) to support our job fair and participants. Additional support beyond linguistic assistance from event setup and clean up (depending on shifts joining), door and event space management, registration table support, etc. will be required of individuals assisting. Volunteers are not required to be certified interpreters but should be completely comfortable communicating between the two languages in an in-person setting. Your support within this event is essential to help improve access to job opportunities and/or services and foster understanding across language barriers.
Individuals assisting will need to join in person and sign up for at least one of the two shift offered. They will also need to review, sign, and return our Volunteer Personnel Manual, our Confidentiality Agreement, as well as complete a background check through our provider (which we will cover costs of).
Department/Individuals Assisting: Ayuda Social Services Team
Responsible to: Diana Fitz, our Community Outreach Specialist; Connor Paul, our Volunteer Manager, and relevant people of contact from our partners at The Next Step Charter School
# of Volunteers Requesting: We are looking for 6 – 8 volunteers to join for each shift (2 shifts). Individuals are encouraged to sign up and join for both if available
Opportunity Qualifications:
Required:
- Aged 18+ or older
- Fluency in English and Spanish, with strong verbal communication skills in both languages
- Ability to support on-site at the event during business days/hours
- Ability to commit to scheduled assignments and demonstrate professionalism
- Excellent listening, speaking, and interpersonal skills
- Ability to stand or walk for extended periods and manage a busy environment
- Basic familiarity with using a tablet, laptop, or printed student/client lists
- Ability to work collaboratively with other volunteers and event staff
- Ability to follow detailed instructions and organize materials efficiently
- Capable of lifting and moving materials and setting up equipment
- Clear and effective communication to coordinate tasks and report any issues
- Understanding of cultural differences and sensitivity to diverse backgrounds
- Passionate about serving the immigrant community
- Strong sense of ethics and confidentiality
- Completion of Background Check
Preferred:
- Some experience in consecutive interpretation, specifically between English and Spanish
- Some experience providing professional development, specifically in Spanish
- Previous experience working to assist low-income individuals, immigrants, refugees, or survivors of domestic abuse/sexual assault/trauma
Commitment: Participation in this opportunity is a single day, in-person commitment. We are offering two shifts for individuals to sign up for:
- An AM shift between 8 AM – 11:30 AM
- An early afternoon PM shift from 11:30 AM – 2:30 PM
Individuals are encouraged to sign up for both shifts if possible. We will provide a brief orientation and role assignments during the first half hour of each shift (8 – 8:30 & 11:30 – 12)
Compensation: This is a volunteer position and not paid by Ayuda. Volunteer work is valued as an in-kind donation at $34.79 per hour
Benefits:
- Contribute to meaningful community service and support individuals in need
- Gain valuable experience and skills in interpretation, cross-cultural communication, event management and coordination
- Opportunity to network with professionals and other volunteers in the field
- Receipt of complimentary breakfast and/or lunch
- Receipt of Ayuda and Next Step merchandise
Technology Needed: No technology or vehicle is needed to assist with this opportunity
Responsibilities:
Language Interpretation
- Provide interpretation between students/clients and employers or local community organizations from Spanish to English and vice versa throughout the job/resource fair
- Offer cultural insights and context to help both parties understand each other’s perspectives and avoid misunderstandings
- Engage with students/clients and company representatives to understand their needs and provide feedback to improve interpretation services
- Ensure accurate and clear communication, including technical or specialized terminology as required
- Maintain strict confidentiality of all interpreted content and sensitive information
Registration Support / Crowd Control
- Greet students/clients and welcome them to the job/resource fair
- Greet, direct, and provide entry and elevator access to students/clients
- Check out the access card to use during the shift. Ensure the access card is not lost and return it at the end of the shift
- Check in registered participants using the provided student/client list
- Assist with on-site registration for walk-ins
- Distribute name badges, event programs, and other materials
- Provide basic event information, including booth locations, the schedule, and amenities
- Direct attendees to the employer and resource tables and to the resume support stations
- Maintain an organized check-in table and keep materials stocked
- Answer general questions or refer students/clients to the event committee members when needed
- Assist event committee and security with any additional crowd management tasks or emergencies as needed
Professional Development Training
- Review and assist with editing student/client resumes and provide brief, constructive feedback on formatting, clarity, and content
- Help students/clients develop and practice a concise 20–30 second elevator pitch
- Offer guidance on highlighting relevant skills, experience, and career goals
- Provide tips on professional introductions and effective communication with employers
- Encourage and support students/clients to build confidence when speaking with employers
- Maintain a welcoming and supportive environment for students/clients
Set Up – Clean Up
- Assist in setting up the event space, including arranging tables, chairs, tablecloths, company representative area, decorations, a check-in station, and continental breakfast/snacks/beverage areas according to the layout plan
- Help set up necessary signage and promotional materials
- Ensure that employer/organization tables are set up correctly and that any required materials or supplies are provided
- Place directional and informational signage to guide students/clients, employers/local community organizations throughout the fair space. Place decor throughout the event space
- Set up and manage the check-in areas for students/clients and employers/local community organizations, including organizing name tags, check-in forms, and informational packets
- Assist with any last-minute adjustments or needs that arise during the setup process
- Help with the breakdown and clean-up of the venue post-event, ensuring that all materials are properly stored or disposed of
Sign Up/Application: To help with this opportunity and provide bilingual support on site at our upcoming job fair, please sign up for our opportunity here! Our Volunteer Manager will reach out to confirm your assistance and provide documentation (Volunteer Personnel Manual, Confidentiality Agreement, Background Check Instructions) individuals will need to complete before they can assist within this opportunity.
If you have any questions about this opportunity, please don’t hesitate to reach out to us at volunteers@ayuda.com.
